If the resit bar isn't clearly higher than first-attempt, remediation between attempts isn't working.
MIS weekly summary
Auto-generated management note for the weekly academic / MIS review.
DGCA hardest papers
Pass rate and sitting volume at the DGCA pass mark of 70.
DGCA resit effectiveness
First-attempt and resit outcomes shown separately from CAAT.
Top 3 CAAT cadets to address
Highest-priority support cases from the intervention model. Review these first in the weekly MIS / academic meeting.
Priority
Cadet
Batch
MGA ID
Progress
Open papers
Hard-stop status
Action focus
Top 3 DGCA cadets to address
Highest-priority pending DGCA cases.
Priority
Cadet
Batch
MGA ID
Pending papers
Failed attempts
Attempts remaining
Action focus
Risk distribution
How cadets fall across the RAG bands under the current pass mark. Bands are rule-based and explainable — see method below.
How a cadet's risk band is computed
Computed from exam data only (this is Phase 1). For each subject a cadet has sat, the latest-dated attempt decides current status — a subject failed once but later passed counts as cleared.
Red — 5+ papers ever failed, or 5+ resits. Orange — 3–4 papers ever failed, or 3–4 resits. Green — fewer than 3 papers ever failed and fewer than 3 resits. Awaiting exams — no results recorded yet; deliberately not flagged as failing.
This is a transparent index, not a calibrated probability. Treat a band as a prompt for a conversation, not a verdict.
Subject league table
Pass rate, mean score and volume per paper. n shown so you can judge how much weight to put on each.
Subject
Pass %
Mean
Results
Clear ≥80
Marginal 75–79
Fails
Subject performance across batches
Pass rate for every paper in every batch — read across a row to compare how the batches do on that subject. Hover a cell for the sample size; cells under n=5 are dimmed (too few to trust).
≥85%70–84%60–69%<60%dimmed = n<5
DGCA subject matrix
DGCA paper performance at the pass mark of 70. NA and blank cells are excluded.
Subject
Cadets represented
Total attempts
First-attempt pass
Resit pass
Overall pass
Cleared
Pending
Avg attempts to clear
CAAT at risk
Click any cadet for the full breakdown. Sorted by risk, then papers ever failed. Cadets who have cleared all papers are excluded here and listed on the Completed tab.
Cadet
Batch
Risk
Progress
Pending Papers
Failed Attempts
Hard-Stop Status
Days
Pace
Why Flagged
Next Best Action
DGCA at risk
Pending DGCA papers prioritised by failed attempts and attempts remaining.
Priority
Cadet
Batch
MGA ID
Pending papers
Total attempts
Highest failed attempts
Attempts remaining
Recommended action
Hard-stop watch — deadline risk
Separate from academic Red. Flags cadets who still have uncleared exams and whose CAAT hard-stop is near or already passed — a scheduling / regulatory risk, not an academic-performance one. A cadet can appear here while being academically Green, and vice-versa.
Cadet
Batch
MGA ID
Hard-Stop Date
Hard-Stop Status
Days
Pending Exams
Cleared Exams
Risk
Intervention tracker
Prioritised action list generated from progress, trend, open papers and hard-stop pressure. Use it as the weekly support meeting queue.
Priority
Cadet
Batch
MGA ID
Progress
Trend
Pending Papers
Failed Attempts
Hard-Stop Status
Days
Support Action
Review Trigger
Intervention Status
DGCA interventions
Cadet
Batch
MGA ID
Priority
Pending papers
Failed attempts
Attempts remaining
Recommended intervention
Intervention status
Progress distribution
How examined cadets are moving through the programme, independent of their historical risk band.
Trend quality
Trend uses repeated sittings only. A cadet with no resits yet shows as no trend.
CAAT Completed — cleared all papers
Cadets who have cleared (passed) every CAAT paper. They are removed from the At-risk list. Any Red/Orange shown here is retained from their historical failure / resit record — it does not mean an open academic risk.
Risk
Cadet
Batch
Ever failed
Resits
Marginal
Cleared
Flag history
Batch comparison
Pass rate by batch. Small batches swing hard — n is shown; don't over-read a batch under ~40 results.
DGCA batch matrix
Batch
Cadets represented
Total attempts
First-attempt pass
Resit pass
Avg progress
All papers clear
Pending papers
Hardest subject
Within a batch — strongest to weakest paper
Pick a batch to see which papers it handles well and which it struggles with, ranked best first.
Failure depth by batch
Cadet–subjects grouped by how many sittings were failed, worst first. A "4 failed" case means all four permitted sittings were failed — the critical tier. Counts are cadet–subject combinations, not cadets.
4 failed3 failed2 failed1 failed
CAAT exams
Compact subject histories from the protected Result Sheet.
Cadet
Batch
MGA ID
DGCA exams — attempts & scores
DGCA licensing papers from the protected APMS workbook. Cleared and pending status comes from Cadet DGCA Data; the reference DGCA pass mark is 70 and remains separate from the CAAT pass mark.
Cadet
Batch
MGA ID
Air Regulations
Navigation
Meteorology
Total attempts
Pending papers
Cadet detail
Per-subject current status, full attempt history, and pace against the hard-stop.
Cadet scorecard
Standardised printable scorecard correlating the cadet's latest CAAT exam record (live, from this dashboard's data) with their static ADAPT/TNA markers. Pick a cadet, review the draft verdict/actions, and print to PDF.
ADAPT markers not loaded
APMS REFERENCE
Methodology and Calculation Guide
This page explains how APMS derives its CAAT, DGCA, risk, intervention, hard-stop, trend, scorecard and OKR results from the protected APMS workbook and ADAPT data.
Read-only: Calculations are derived from the currently loaded protected data and may change after a workbook refresh.
01 Purpose and data sources
Cadet Master supplies APMS Cadet Key, name, MGA ID and Batch. Result Sheet supplies CAAT attempts, scores, Absents, exam dates and hard-stop-related dates. Cadet DGCA Data supplies Air Regulations, Navigation and Meteorology histories and completion. Protected ADAPT supplies behavioural, learning, aptitude and TNA markers.
APMS Cadet Key is the stable internal identifier. CAAT and DGCA join on it; name is not the primary identifier. ADAPT follows the safe sequence in Section 16. No personal identifiers are shown here.
02 Core exam rules
Rule
CAAT
DGCA
Subjects
13
Air Regulations, Navigation, Meteorology
Pass mark
75, inclusive
70, inclusive
Attempts
1-4
1-6
Absent
Failed recorded sitting
Failed recorded sitting
Excluded
Blank
Blank and NA
Post-pass record
Preserved and flagged
Preserved and flagged
CAAT: score >= 75 | DGCA: score >= 70
03 Overview KPI methodology
Total Exams
Recorded numeric or Absent sittings across CAAT Attempts 1-4 or DGCA Attempts 1-6. Blanks and DGCA NA are excluded. Supporting population is unique cadets with a result.
First-Attempt Pass
Passing Attempt 1 sittings / valid Attempt 1 sittings. Absent fails; marks are 75 and 70.
Resit Pass
Attempt 2 only: Attempt 1 must be recorded and failed/Absent, then Attempt 2 recorded. Exclude Attempt 2 after a pass, without Attempt 1, all later attempts, blanks and DGCA NA. Higher than first-attempt is green, equal amber, lower red.
Overall Pass
All passing sittings / all recorded sittings across supported attempts. Post-pass sittings remain included.
All Papers Clear
CAAT: all 13 subject histories cleared / unique cadets with a result. DGCA: all three histories cleared / cadets represented in DGCA data. Exams Pending summary is not used.
Flagged and slots lost
Flagged = Red + Orange, also shown separately. Additional slots lost = CAAT scores below 75 plus Absents; blanks excluded.
04 CAAT academic-risk methodology
A distinct subject ever failed has any score below 75 or Absent, counted once even after later clearance. A resit subject has more than one recorded attempt, counted once.
Awaiting: no valid attempt.
Red: 5+ distinct failed subjects or 5+ resit subjects.
Orange: 3-4 in either measure and not Red.
Green: fewer than 3 in both.
Academic Risk, deadline pressure and Intervention Priority are separate. A Green cadet can have urgent deadline risk.
05 CAAT hard-stop and Pace methodology
APMS uses the existing calculated hard-stop date. Status: Approaching, Due Today, Overdue or Outside Warning Window. Days read “X days remaining”, “Due today”, “X days overdue” or “Outside warning window”. The default window is 30 days; unresolved papers and a date in/past the window are required. Completed cadets are excluded.
On-Track <= 0.12; Slightly Behind > 0.12 and <= 0.30; Behind > 0.30; Unavailable when dates are invalid. Pace contextualises but does not replace Risk.
06 CAAT composite Progress
Progress is operational and is not Overall Pass Percentage.
Clearance = cleared / 13 x 100; first-attempt = first-recorded passes / subjects attempted x 100; latest score = mean latest numeric score.
Recovery = first-attempt failures later cleared / first-attempt failures re-sat. Fallback: calculated value, 35 with an uncalculable resit, 80 with no resit.
Pace score: completed 100; no attempt 0; overdue pending 0; <=14 days 25; <=30 days 45; Behind 55; Slightly Behind 70; On-Track with dates 88; no concern 90.
Eligibility requires Ground School Start and End Dates and fewer than 13 cleared subjects. Fields include identity, Risk, Progress, Pending Papers, failed-sitting count, hard-stop status/days, Pace, Why Flagged and Next Best Action.
Why Flagged chips cover awaiting first exams, papers ever failed, papers to clear, resit subjects, marginal passes, pace pressure and on track. Marginal pass = latest score 75-79.
Next Best Action order: no attempt; all clear; overdue hard stop; within 30 days; open subject with 3+ attempts; open attempted calculation-heavy subject; Declining trend; other open attempted subjects; otherwise recovered/monitor.
Calculation-heavy: Mass and Balance, Performance, Principle of Flight, Meteorology, General Navigation, Airframe and Systems, Flight Planning and Radio Navigation. Targeted actions include only currently open attempted papers, never unattempted or cleared papers.
08 Hard-Stop Watch methodology
A deadline report, not an academic-risk report. Completed cadets are excluded. Fields: Cadet, Batch, MGA ID, Hard-Stop Date, Status, Days, Pending Exams, Cleared Exams and Risk.
Priority measures urgency and is separate from Support Action.
Priority
Current trigger
Critical
Hard stop overdue, due today or within 30 days with unresolved action; or an open attempted subject has 3+ failed sittings.
High
If not Critical: hard stop 31-45 days; 3+ open failed subjects; 3+ open resit subjects; or Declining with repeated-failure evidence (2+ failed sittings across open subjects or one open subject with 2+).
Watch
If neither above: 1-2 failed sittings; first resit due; open attempted calculation-heavy paper; uncleared resat paper; Stable/No trend with active open failure; or another non-urgent action.
No Active Intervention
No open attempted intervention, unresolved failure, deadline pressure within 45 days, overdue hard stop or non-urgent action.
Support Action says what help is required; Review Trigger says when to review. Examples: hard stop every 3 days; repeat failure before booking; calculation-heavy after mock >= pass mark; Declining before next sitting; other paper after next attempt; none at routine follow-up. Calculation-heavy can produce Watch, not automatically High.
10 Failed-subject Trend methodology
A subject enters after any score below 75 or Absent; all its attempts remain visible. For subjects with 2+ numeric attempts, recovery change = latest - first; average the changes. Improving >=5, Stable >-3 and <5, Declining <=-3, otherwise No trend yet. Absent is not zero.
The Attempts 1-4 micro graph averages numeric scores across eligible failed subjects by attempt. Blanks/Absents are excluded from averages; Absent remains indicated. Red is below 75, green is at/above 75, and yellow connects available averages. The expanded view adds labels and the failed-subject matrix.
11 DGCA risk and intervention methodology
For pending papers: Critical = 5-6 failed attempts or none remaining; High = 3-4; Watch = 1-2; Not Started = no valid score. DGCA does not use the CAAT hard stop. Attempts Remaining = 6 minus current highest failed-attempt depth. Remediation follows pending subjects and depth. Blank/NA are excluded; Absent fails.
12 Subject analytics
Separate CAAT/DGCA sub-tabs rank by pass rate and sitting volume. Metrics: cadets, attempts, first-attempt pass, Attempt-2 resit pass, overall pass, cleared, pending, average attempts to clear and failures. Marks are 75/70. Batch heatmaps do not combine regimes.
13 Batch analytics
CAAT Represented = unique APMS keys with a record; Completed = all 13 clear; Pending = Represented - Completed; Completion % = Completed / Represented. Attempts count numeric plus Absent. First-attempt uses Attempt 1; Resit uses valid Attempt 2. Average Progress follows the current batch metric; Hardest Subject is the lowest pass rate with sittings. DGCA applies equivalent three-paper/70 rules.
14 Exam history and completion
CAAT retains Attempts 1-4, histories, clear/pending filters and flagged post-pass records. DGCA retains Attempts 1-6 for its three papers; NA is excluded. CAAT Completed means all 13 distinct histories clear, never merely the workbook Exams Pending summary.
15 Cadet Detail and Scorecard
Both use Cadet Master identity, CAAT/DGCA joined by APMS key and safely matched ADAPT. Without a safe match: No safely matched ADAPT record; another cadet is never substituted.
Scorecard order: CAAT Snapshot; DGCA Snapshot; ADAPT / TNA Markers; Verdict and Forward Actions; OKR Action Plan. Updating roles: Scheduling, HOT, HOS, HOTO. Status: Open (default), Ongoing, Closed. Only an authorised role session edits comments/status; updater is not automatically owner. Intended audit fields: Action, role, date, time, previous/new status and comment. Microsoft authentication protects the app; the role gate is additional and current edits are session-scoped, not durable cross-device storage.
16 ADAPT matching and warnings
Safe priority: 1. exact APMS Cadet Key when present; 2. unique exact MGA ID; 3. unique normalized Batch + Name; 4. exclude. Exactly one Cadet Master candidate is required. Unmatched, duplicate-ID and ambiguous records are skipped, never first-matched. Only sanitized matched/unmatched/ambiguous counts are logged.
17 OKR - Objective A · Ground Training (CAAT)
Objective: Improve CAAT examination readiness so more papers clear first attempt and necessary resits follow evidence-based remediation.
<=16.6; failed / recorded x 100. Failure = below 75 or Absent. Do not suppress exam access.
A3 Resit and gap
Resit >=80%, gap >=0 points. Valid Attempt 2 only; gap = Resit - First Attempt. Exclude post-pass/invalid Attempt 2 and Attempts 3-4.
A4 Repeat-fail depth
30% reduction; one case per cadet-subject with 2+ failed sittings.
A5 Intervention discipline
100% documented before next sitting: Action, Owner, Review Trigger/due period, Status, Comment where applicable, role, date and time.
A6 Past hard-stop uncleared
Zero passed hard stops with unresolved papers and no approved recovery/extension decision.
18 Data-quality and interpretation notes
CAAT has 13 subjects; completion comes from histories, not inconsistent Exams Pending.
DGCA NA and blanks are excluded; Absent is failed.
Post-pass attempts remain visible and flagged.
Attempt 2 after an Attempt 1 pass is excluded from Resit Pass.
Ambiguous ADAPT matches are excluded.
Academic Risk, deadline risk and Priority are separate.
Composite Progress is not Overall Pass; Pace is not Risk.
Calculation-heavy selects support type and does not automatically mean High.
19 Glossary
Attempt
Numeric or Absent sitting.
First attempt
Attempt 1.
Resit
Valid Attempt 2 after failed Attempt 1 for KPI reporting.
Failed sitting
Below pass mark or Absent.
Distinct failed subject
Subject ever failed, counted once.
Resit subject
Subject with multiple attempts.
Cleared subject
Subject with a qualifying pass.
Pending paper
Required subject not clear.
Open attempted subject
Pending subject with an attempt.
Academic Risk
History-based band.
Intervention Priority
Current urgency.
Hard Stop
Calculated CAAT deadline.
Pace
Progress versus timeline.
Progress
Weighted composite.
Overall Pass
Passing / recorded sittings.
All Papers Clear
All required subjects clear.
Marginal pass
Latest CAAT score 75-79.
Repeat-fail case
Cadet-subject with 2+ failures.
Review Trigger
Next review point.
Support Action
Required assistance.
ADAPT safe match
Unique approved-sequence match.
OKR
Objectives and Key Results.
Source: CAAT_Exam_Results_Live_Sheet.xlsx · Result Sheet · parsed to one row per cadet–subject–attempt. Interim build reads a static export; the live Google Sheet link is the next step once parameters are finalised.